Annual Board Meeting: Wednesday, April 26, 2006

The Wharton Club of New York
Annual Meeting
Wednesday, April 26, 2006
Hosted by DLA Piper US LLP

Annual Meeting

Attendees:
Johannes Albeck
Ken Beck
Roe Bonelli
Ruth Colp-Haber
Diana Davenport
Nigel Edelshain
Bill Haddad
Regina Jaslow
Dana Michael
Stephanie Shaw

Thanks to Bill Haddad for hosting this meeting.

This meeting was called to order by Nigel Edelshain at 6:45 PM

1. President's Report (Ken Beck)

Joseph Wharton Dinner
Newsletter

Joseph Wharton Dinner

i. The JWD is scheduled for Thursday, September 28, 2006 and the ticket is priced at $500.00. We have engaged an event planning company called “Paint the Town Red,” and they will decide on the venue. Paint the Town Red will receive payment on a monthly basis and will be responsible for all the logistics. The steering committee consists of 9-10 people and is broken down into 5 committees. The sponsorship committee has raised $50,000 in sponsorship dollars to date: 35K from McKinney and 15K from 3 -4 other companies.

ii. The club is working with the school instead of competing with them for sponsorship dollars. The school will provide the names of companies along with their contact information and the club will generate leads and make the connections. To date there has been six meetings with the school, which resulted in the club receiving the names of six companies which includes UBS and Citicorp.

iii. The concept of the JWD is to celebrate the Wharton Alumni Community, and to attract and maintain relationship with senior alumni. Recognition will be given to:

 3-4 Prominent Alumni

iv. The marketing committee, the honorary committee and the sponsorship committee will help to sell tickets. The school will also assist with this venture and the details are yet to be worked out.

Newsletter

i. The newsletter is significant to the organization. Kenny informed us that the production of the newsletter is outsourced, that the first issue should be available in June of 2006 and that it will be promoting the JWD heavily. The outsourcing company will be paid $5000 per issue to produce the newsletter and a commission based on the sponsorship they generate.

HR's Report (Diana Davenport)

Calling all Volunteers & Survey
Website Chat Room

Calling all Volunteers & Survey

i. Contact information was collected from the last “Calling All Volunteers” campaign and a survey was sent out to 173 volunteers from whom 33 responses were received, in addition to attracting 2 new volunteers. Diana said the responses from the survey had some good comments and added that all volunteers should have a copy of the volunteers' handbook. Diana is working closely with Jack Huang to make the volunteer piece more obvious on the “About Us” section on the website. Diana distributed the survey sheet for the group to review.

Website Chat Room

i. The idea of a chat room section on the website was suggested and Diana was encouraged to work with Jack Huang to set this up for next year. In addition the suggestion of creating a volunteers plan for the organization was also discussed in addition to sending monthly e-mail to volunteers.

Discussions:

Kenny said the marketing division and the career development division are in disarray. Kenny attributed this to a lack of communication, but said it was just a matter of putting the right person in the right place. Kenny pinpointed the need to find ways to institutionalize volunteers' activity in order to better process communication in the Club. To this end Diana will work on internal communications within the club.

Kenny noted that the Affinity groups are growing rapidly, which has resulted in increased dues. Kenny said tiered membership dues needed to be done before the fiscal year. Diana asked Regina if her department sponsored summer interns to the club. Regina said yes and informed the group that there were two students group. Regina asked who was the contact person at the Wharton School and Kenny informed her that it was Cecily Craighill.

Kenny and Nigel made a commitment to put together an Annual Meeting Calendar of VP's and Board of Directors.

New Business:

Nigel inquired about a break-even Matrix on the JWD budget. Kenny reported that the event should break-even at 210 ticket sales without the sponsorship dollars.

Motion on Elections: Johannes Albeck
Unanimously Accepted

Motion to approve the following 5 nominating committee members: Johannes Albeck
Unanimously Accepted

Roe Bonelli
George Bradt
Allan Rifkin
Regina Jaslow
Bill Haddad

6. Minutes of Last Meeting (Nigel Edelshain)

a. Approved

7. Meeting Adjourned at 7:50 PM (Kenny Beck).