Webinar Manager

Reports to:
The VP of Programming.

The Wharton Club of New York:
The Wharton Club of New York is an independent, not for profit, 501(c)(3) corporation in NY State and is the official Wharton Alumni Association for the NY Metropolitan Area. The WCNY is an extraordinarily powerful tool for Wharton Alumni's business, social, career, and intellectual growth. There are over 220 volunteers serving the 30,000 alumni in the New York metropolitan area. Volunteers are committed to strengthening the Wharton alumni network and its impact on other alumni. Wharton alumni have a vested interest in expanding the network. Everyone knows you have to "give to get;" and you have to "help to be helped." It is this enlightened self-interest that is the ultimate power of the Wharton community. One of the key elements to the success of this venture is the willingness of alumni to help other alumni. The Alumni Association is more than just interesting events with phenomenal speakers. It is about access. Access to opportunities and people. Access to business leads, friendships, intellectual stimulation, investment capital, government, career opportunities.

Webinar Manager Responsibilities:
  • Become an expert in webinar operations by attending training videos and practicing in advance of live programs.
  • Execute webinar programs, including coordinating dry runs with speakers/panelists, hosting meetings or webinars, welcoming attendees with housekeeping items, introducing WCNY to encourage supporting membership, introducing speakers where event chair is unable to make event, facilitating breakout rooms, muting audiences, Q&As, etc.
  • Evaluate current webinar operational strategy and provide new strategies.
  • Develop and teach protocols on conducting webinars to other volunteers.
  • Record webinar sessions (where pre-approved by speakers) and then upload it to our online repository.
  • Communicate well with speakers and across multiple teams.

Time Commitment:
Approximately 1-2 hours per week. You will need to be able to conduct dry-run sessions (~30 minutes max) with speakers, hosting of the actual event (begin setup ~30 mins before webinar, host ~1 hour webinar, and conduct post-webinar upload to online video repository). Webinars are typically held on week days either during the day or in the evenings. You will select and commit to the date and time to host, and enjoy free access to the event. Note that you must have access to email which you can monitor frequently, as much of the coordination among the volunteer team is conducted via email. Being easy to reach and responsive will make the job much easier to manage.

All volunteers must be supporting (dues paying) members of the Wharton Club of New York. The candidate should be technologically savvy and have hosted webinars in a previous job role or volunteer role. Familiarity with technology platforms such as Zoom and Vimeo plus. Reliability with your time commitment is extremely important. If you commit to hosting and cannot make it, you MUST arrange for another volunteer to take your spot and transition any information necessary to ensure a smooth webinar with the speakers. If candidate has not hosted webinars previously and is technologically savvy, then individual should be open to learning this skill. This person will need to be a good communicator and be able to work well speakers and with other club volunteers as this is a cross-functional role.

Application Process:
Interested volunteers should contact Gabriela Sanchez, the Club’s Administrator at gsanchez@whartonny.com providing her with contact information, indicating which volunteer position is of interest and explaining your enlightened self-interest in serving the Club. Once the submission is received, the applicant will be contacted by one of the Club’s volunteers. We ask that potential volunteers complete an application form and send it in with a current resume. The Club expects that each selected volunteer will treat this volunteer “job” as seriously as a professional job and recognize that it is an extension of his or her professional world.